Efficiency, Productivity

Batching your days

Batching your days essentially means “putting like things together.” If you do similar tasks together, you’ll maximize your productivity because you aren’t wasting time and energy constantly switching from one task to another. But why does that matter?

batching your days to maximize productivity - Hannah Allen Studio

The 4-day workweek is one of those buzzwords you hear in the entrepreneurship circle. The thing that so many people strive for, yet few seem to achieve. 

I was so busy with work that I didn’t think it was even possible for me to have a 4-day workweek. I barely got everything done in 5 days! 

But then I realized that for me, it was important to have time in my week to do things besides work. That’s the whole reason I started a business in the first place—to have more time to do things that are important to me. 

So I decided to try to make it work. 

I wrote out all the types of tasks I did for each client (i.e. blogging, social media scheduling, graphic design, etc.) and then put similar tasks together. I realized that I could get everything done in 4 days, if I focused.

It’s really a matter of prioritizing. I prioritized Fridays as a day off, and prioritized the work that I love. That does sometimes mean saying no to inquiries who want me to do tasks that I know I wouldn’t love (like inbox management), but it’s worth it in the long run because I have created time in my week to focus on my life outside of work. 

Batching your days keeps you focused. Here’s what I do:

  • Monday: blog posts & newsletters; weekly check-in calls with clients
  • Tuesday: social media scheduling (because I teach violin on Tuesday mornings, I only do client work for half of the day)
  • Wednesday: admin work (proof reading, graphic design, scheduling, etc.)
  • Thursday: Pinterest scheduling, admin work, and new client inquiries
  • Friday: off, or finish up overflow tasks 

Batching my days allowed me to take Fridays off because I wasn’t wasting time trying to prioritize everything on my to-do list. Instead, I could focus on specific tasks and know that everything would get taken care of over the course of my workweek. I communicated this to my clients (who were all 100% on board!) so they know when to expect things from me. 

Do I still work on some Fridays? Yes, but not regularly. Do I get every single thing done every single week? No, but most of the time, I can end my workday on Thursday knowing that I checked everything I needed to off my list. 

I know what to work on every day, which makes creating my daily to-do list so much easier. I also have the freedom to change things around if it’s not working. That’s the freedom of running a small business! 

Pin this post so you can come back to it!

maximizing your productivity by putting similar tasks together - Hannah Allen Studio

Curious to know more about productivity? Check out these blog posts:

And from the experts:



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  1. […] a fan of batching my days. (Read more here!) I take Fridays off from client work, and as much as possible, batch-write content on that day. I […]